Secretary

To carry out administrative tasks of a department / section to ensure smooth day-to-day operations

Skills

• Policies, Processes and Procedures

  • Applies approved section policies, processes, and procedures and monitors adherence so that work is carried out in a controlled manner

• Day- to-day operations

  • Applies the day-to-day operations assigned own section to ensure compliance with the established standards and procedures

• Administrative Tasks

  • Takes appointments and schedules meetings
  • Performs administrative tasks to ensure smooth operations
  • Follows-up to ensure transactions are completed as requested and in a timely manner
  • Coordinates with other departments to facilitate bureaucratic procedures
  • Orders office supplies as required to ensure stock is always available for department usage
  • Notifies IT of any issues and follows-up to ensure satisfactory resolution
  • Coordinates with caterers regarding lunch and for other occasions ensuring preparations are made as required
  • Prepares response to incoming correspondence to ensure department’s / section’s views are clearly presented

• Reporting

  • Assists in the preparation of timely and accurate reports for section in order to meet Company and section requirements, policies and standards

• Safety, Health & Environment

  • Complies with all relevant safety, health and environmental procedures to ensure a healthy and safe work environment

• Related Assignments

  • Performs other related duties or assignments as directed

Education

• Diploma in Secretarial Studies