Administrative Assistant

The Administrative Assistant will provide day to day administrative and clerical support to ensure the smooth and efficient operation of the office. The role includes handling correspondence, organizing documents, coordinating with internal departments, and supporting managers and staff in their daily tasks. The ideal candidate is organized, proactive, and able to communicate effectively in both English and Arabic, with a strong willingness to learn and grow within the company.

Key Responsibilities

• Administrative support:

  • Prepare, edit, and format documents, reports, and presentations.
  • Maintain and organize physical and electronic files and records.
  • Handle incoming and outgoing correspondence (emails, letters, memos).

• Office coordination:

  • Assist in scheduling meetings, appointments, and internal events.
  • Coordinate with different departments to ensure smooth workflow.
  • Follow up on pending tasks and ensure deadlines are met.

• Communication and customer service:

  • Communicate professionally with colleagues, clients, and visitors.
  • Answer phone calls and respond to inquiries or direct them to the appropriate person.
  • Provide general support to visitors and new employees when needed.

• Data entry and reporting:

  • Enter and update data in systems, spreadsheets, and databases.
  • Assist in preparing periodic reports and summaries for management.

Requirements

• Education:

  • Bachelor’s degree in Business Administration, Management, or a related field.

• Experience:

  • Fresh graduate or 1 year (or more) of relevant experience in an administrative role.

• Skills and competencies:

  • Excellent communication skills.
  • Strong organizational and time-management skills.
  • Good command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
  • Ability to work under pressure and handle multiple tasks.

• Language:

  • English language proficiency (mandatory requirement).
  • Arabic language is an advantage.